Thursday, May 21, 2015

Kroll Ontrack differentiates Relativity offering with assisted-redaction functionality

Protect sensitive or privileged information and streamline the manual redaction process

MINNEAPOLIS – May 21, 2015Kroll Ontrack, a leading provider of ediscovery and data recovery solutions, today announced the enhancement of its Relativity offering that empowers legal counsel to take an automated approach to applying redactions. Innovative assisted-redaction technology identifies and redacts Personally Identifiable Information (PII), privileged or other pertinent information based on user-defined criteria, simplifying the manual redaction process and reducing the risk of inadvertent disclosure.

“Combing through data for sensitive or privileged information is a critical, yet arduous and time-consuming component of legal review,” said John Grancarich, vice president of product management, Kroll Ontrack. “In addition, inadvertent disclosure can trigger a wave of expensive and distracting challenges for both parties. The assisted-redaction application featured in Kroll Ontrack’s Relativity offering allows counsel to quickly identify, verify and apply user-defined redactions, while still offering our users full control to review, approve or reject each applied redaction.”

Assisted-redaction technology additionally addresses the manual nature of the redaction process by cascading search terms and regular expressions across the entire data collection workspace or a subset of data. The application leverages user-defined criteria to identify sensitive information and automatically place redactions on qualified documents. Reviewers quality check redactions right within the Relativity viewer, making verification simple and extremely efficient.

“It’s not uncommon during early case assessment and even during review to identify numerous terms or entire lines or paragraphs of privileged text that occur many times in a collection of documents and email threads,” said Wendy King, product director, Kroll Ontrack. “Assisted redaction is ideal in that it takes those terms, lines or paragraphs and applies them across the entirety of the identified data collection, saving a significant amount of time and resources. All proposed redactions are approved or rejected by counsel based on reviewer input and case criteria.”

Kroll Ontrack experts can help define and refine redaction terms and expressions based on the specifics of the case:

  • Names, phrases, and terms: Easily redact all references to proper names, phrases, and single words, for example “Jane Doe” or “Product XYZ” or “Chicago, IL”
  • Social security, credit card, bank account and phone numbers: Locate any alpha-numeric, patterned sequence and redact using regular expression searching, for example all occurrences of “XXX-XX-XXXX” or “(XXX) XXX-XXXX”
  • Email addresses and dates of birth: Identify all email addresses and specific dates, formatted in any manner

For more information about assisted redaction within Kroll Ontrack’s Relativity offering, visit:

About Kroll Ontrack Inc. Kroll Ontrack provides technology-driven services and software to help legal, corporate and government entities as well as consumers manage, recover, search, analyze, produce and present data efficiently and cost-effectively. In addition to its award-winning suite of software, Kroll Ontrack provides data recovery, data destruction, electronic discovery, consulting and document review. For more information about Kroll Ontrack and its offerings please visit: or follow @KrollOntrack on Twitter.

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Media Contact: Kristin Husom, 952-516-3781,